CALL FOR AREA CHAIRS

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APPLICATION TO JOIN THE PROGRAM COMMITTEE FOR MICCAI 2020

We invite researchers who have been active in past MICCAI conferences to volunteer to serve on the program committee as Area Chairs (ACs). The quality of the conference depends heavily on the paper selection process; and in turn, this hinges on bringing together the best possible team of Area Chairs. We hope that this call for program committee membership can attract the right mix of people with complementary expertise to join the MICCAI 2020 team and deliver an attractive conference for the whole community.

Please keep in mind that not all applications can be selected. In a first phase, there will be approximately 70 ACs initially recruited, balanced between MIC, CAI and MICCAI experts, with a spread of expertise based on past MICCAI history, and aiming for gender parity and geographic diversity. After paper submission, we may invite additional ACs from the database of applicants to complement the breadth and depth of expertise required on the program committee.

Being an Area Chair is a demanding task that involves: assigning reviewers, managing the review process and providing meta-reviews for approximately 25 papers; providing a meta review and ranking a further 16 papers after the rebuttal period; and proposing outstanding papers for orals and awards. As with previous MICCAI meetings, the CMT system will be used to manage the process and paper assignment to ACs will be completed automatically using the latest version of the Toronto Paper Matching System (TPMS). The CMT will be used to manage conflicts. ACs will report to the Program Chairs who will oversee the process.

To understand the responsibilities and time commitments of the Area Chairs, please carefully read the details below before you apply. Note that there will not be any face-to-face program committee meetings. Instead, you will be expected to participate in two teleconferences, the first in early March for orientation and the second in June 2020 to discuss the final program. These will be held in two different time zones to accommodate the geographical spread of our community. All program committee members will be expected to participate in one of the teleconferences to not only help create the final program, but also to provide feedback for the overall MICCAI peer review process.

In recognition of your efforts, your name will be mentioned in the conference program, proceedings and conference website. We are also planning a thank-you event at the conference and will be exploring further community-building activities for MICCAI 2020 involving our program committee members.

SCHEDULE OF PROGRAM COMMITTEE DUTIES

You will be asked to update the keywords and CMT and upload your relevant papers to TPMS by the end of February. An initial teleconference will be held in March to explain the full review process and to discuss reviewing criteria. After the full paper submission deadline on 3rd March 2020, the first phase of your work will run from 10-15 March 2020 for the initial reviewer assignment period and it is essential that you are available during this week. The paper review period will run from 1-14 April 2020 during which time you are expected to monitor the progress of the reviewers. Between the 14-20 April you will need to assess the quality of the reviews, provide feedback for authors and recommend papers for accept, reject or rebuttal. The second phase will then start once the rebuttals have been submitted and between 13-26 May you will be asked to provide final rankings on your original paper allocations. In addition, you will be asked to act as a meta-reviewer and rank a further 16 papers. These are time intensive tasks and it is essential that you will be available during these crucial periods. Your responsibilities will end with the program committee teleconferences in June 2020. A detailed timeline is posted on the Conference webpage.

APPLYING TO SERVE AS AN AREA CHAIR

To apply as a MICCAI 2020 Area Chair, please fill out the web form regarding the following information:

• Your name, institutional/company email address, and institutional affiliation.
• Your role in your institution.
• ^* Number of MICCAI conferences attended (ideally be at least 3).
• Years served as a MICCAI area chair member already
• Identify yourself as MIC, CAI or MICCAI.
• ^* List of MICCAI papers for which you were an author. You should normally be first or last author on at least 3. Do not include MICCAI workshop papers.
• List one to three topics that best represent the focus of your research and expertise.
• List relevant conferences where you have been a member of the Program Committee.
• If applicable, provide the email address you use to log into your Microsoft Conference Management System (CMT) account.

^* If you are new to the MICCAI community but have been involved in the organisation of high quality MIC and/or CAI events, particularly in underrepresented geographical regions, please provide the relevant information about these alternative events. We strongly encourage applications from women and other underrepresented communities and regions.

The deadline to apply is November 26, 2019. The conference Program Chairs will review all applications carefully and will respond by 15 January, 2020.

We look forward to your applications.

Best wishes,